For solo therapists and psychiatrists, and the spouse who does the billing
Billing for solo practices that follows every session to your bank.
You're the clinician, the front desk, and the biller, or your spouse is. Your EHR knows who you saw. QuickBooks knows what hit the bank. Remitra connects the two, so you can see what's paid and what's stuck without giving up your evenings.
- This week24 sessions · all billed
- Paid21 sessions · $2,410
- Stuck3 sessions · one plan ended
- In your bank$2,410 matched · $340 to go
Illustrative example. Every deposit matched to the session it paid for, and the three that didn't pay listed on their own.
Does this sound familiar?
You trained to help people, not to reconcile deposits.
- “My spouse does the billing on weekends and neither of us knows if it's right.”
- “A deposit hits the bank and I have no idea which client it's for.”
- “My accountant asks for numbers at tax time and I spend a weekend finding them.”
Where the money goes
Where solo practices lose money.
In a solo practice, there's nobody whose job is to notice. These are the leaks that grow when billing is done in spare time.
-
Deposits you can't trace to a session.
Insurance pays in lump sums that cover several clients. QuickBooks shows the deposit, but not which sessions it paid for or which ones are missing.
How Remitra shows it
Every insurance payment is matched to the sessions it paid for, so what didn't get paid shows up on its own.
-
Denials found weeks late.
When billing happens on weekends, a denial can sit for a month before anyone opens it, and the same mistake keeps going out.
How Remitra shows it
One list of every denied claim with the reason in plain English, so a quick look tells you what needs fixing.
-
Balances that grow quietly.
Without a front desk, nobody asks for the copay. Small balances turn into big ones.
How Remitra shows it
The client's balance shows at check-in and can be paid by card. Statements and payment links go out automatically.
-
Tax time with no clean numbers.
The billing report, the bank, and your accountant all have different totals, so the year-end numbers take a weekend to rebuild.
How Remitra shows it
One monthly report, billed, collected, and still owed, that matches your bank, plus an export to QuickBooks Online or Xero.
Follow one week
A week in a solo practice, from sessions to deposits.
How a typical week moves through Remitra when you're doing it all yourself. The numbers are illustrative.
- 1SessionsInsurance is checked before each session, and notes are signed in the same place.
- 2BillsEach claim goes out when the note is signed, with nothing to re-type.
- 3PaymentsInsurance payments are recorded line by line, and denials are listed with their reason.
- 4DepositsEach deposit is matched to the sessions it paid for.
- 5Ten minutes on FridayYou look at what's stuck and what clients owe, instead of a weekend of spreadsheets.
How it fits your setup
Who does what in a solo practice.
Every plan includes all of Remitra. The only question is how much of the work you want to hand off.
-
You
See clients and sign notes
Claims are built from your notes, so there's no second round of data entry.
-
You or your spouse
Check in on the money
Give your spouse their own login to see denials, balances, and deposits.
-
Your accountant
Gets clean numbers
Monthly reports that match the bank, or an export to QuickBooks Online or Xero.
-
Us, if you want
Do the billing for you
On the Billing plan we send claims, chase denials, and handle client bills.
Questions
Solo practice billing questions.
Do I need to hire a biller?
No. On the Software plan you or your spouse do the billing with clear tools. If you'd rather hand it off, the Billing plan has us send claims, chase denials, and handle client bills.
Can my spouse have their own login?
Yes. Your spouse or office helper can have their own login to handle billing, so you don't have to share a password.
Do I have to give up QuickBooks?
No. Remitra can export to QuickBooks Online or Xero, so your accountant can keep working the way they do now. Or let Remitra keep the books and skip the export.
Are there per-user fees?
No. Every plan includes everything in Remitra, with no surprise add-ons or per-user fees.
Can I sign up today?
Remitra is in private preview and working with a small group of mental health practices. Book a 30-minute demo call and we'll walk through how billing works at your practice today.
30 minutes · Free · No commitment
See how Remitra would work for your solo practice.
Book a short video call. We'll learn how billing works at your practice today, and show you a week of sessions tracked all the way to the bank.
Book a demo callOpens Google Calendar in a new tab. No client data needed — we use sample data.