For therapists, psychiatrists, and group practices — and whoever handles the billing
Your EHR knows who you saw. QuickBooks knows what hit the bank. Nothing connects the two — so denied claims, unpaid copays, and missing insurance payments slip by unnoticed, week after week. Remitra connects them, so you can see exactly where every dollar is, in plain English.
Free · 30 minutes · No commitment
Remitra tracks every session like this — and flags the ones that get stuck before they cost you.
Does this sound familiar?
You trained to help people, not to become a billing expert. Most of the therapists and psychiatrists we talk to say some version of this:
None of this means you're doing something wrong. It means your systems don't talk to each other.
The gap nobody connects
Most practices run on an EHR for the clinical side and QuickBooks for the money side. They were never built to talk to each other — so nobody can trace a session to the dollar that paid for it.
Today
So when a $118 deposit lands, nobody can tell you which client it's for, whether it's the full amount, or what's still missing.
With Remitra
Every deposit is matched to the session it paid for. Anything that didn't get paid shows up on its own.
What the gap costs you
Mental health practices see the same clients every week — so one billing mistake doesn't happen once, it happens every session until someone catches it.
Therapy is billed by session length. If the time in the note doesn't match the code billed, or a telehealth session goes out coded as in-office, insurance says no — and keeps saying no to every session after it. Most of these can be fixed and resent. Most never are.
65% of denied claims are never resubmitted.1
How Remitra shows it
One list of every claim insurance turned down, why they said no, and what to do next — so a repeating error gets fixed once, not fifty times.
Nobody wants to talk about money at the end of a hard session. So a $30 copay gets skipped, then another, and by spring a client owes hundreds — which is even harder to bring up.
Practices typically collect only 50–70% of what patients owe after they leave.2
How Remitra shows it
What the client owes is on screen at check-in, so it can be paid by card in seconds. Statements and online payment links go out automatically — you don't have to be the one who asks.
Clients switch jobs, change plans, or hit a new deductible in January. If insurance was only checked at intake, months of sessions can be billed to coverage that no longer applies.
How Remitra shows it
Insurance is checked before every session, not just the first one — so a change shows up before the next appointment, not after twelve.
Insurers only give you a set window to bill and follow up — some as little as 90 days. A claim that sits in a pile past that date is gone for good.
Nearly 4 in 10 practices say at least one in ten claims gets denied — and each one has to be fixed before that deadline.3
How Remitra shows it
“Money you're still owed,” sorted by how old it is — so the oldest gets chased first, before time runs out.
The billing report says one thing, the bank says another, and the accountant has a third number. So decisions about hiring another clinician or raising your rates get made on gut feel.
How Remitra shows it
One monthly report — billed, collected, still owed — that matches your bank to the penny.
How it works
Scheduling, notes, billing, and the books all live in Remitra — so nothing gets lost in the hand-off between them.
Before the session
Remitra checks their insurance before every appointment, so you (or your front desk) know the copay and any old balance before the session — not three weeks later.
After the session
Write your progress note the way you already do. When you sign it, the bill is built and sent automatically — no re-typing, no sticky notes for the biller.
With insurance
Bills are checked for common mistakes before they go out. If insurance says no, it lands on a to-do list with the reason and the next step — it never just disappears.
In your bank account
Insurance and client payments flow straight into your books. Each month you get one clear report: how much you billed, how much you collected, and how much you're still owed.
Your choice
See it yourself
Open Remitra and see three answers right away: how much you billed this month, how much you've collected, and how much you're still owed — and which sessions it's from.
Hand it off
Our team runs your billing and follow-up for you, then walks you through what happened each month in plain English. You stay in the loop without doing the work.
Who it's for
Right now Remitra is focused on one kind of practice, so it can get the details right: outpatient therapy and psychiatry that bills insurance.
You're the clinician, the front desk, and the biller. See what's paid and what's stuck without giving up your evenings.
For solo practicesSeveral clinicians, one set of books, and one place to see what's been paid and what's stuck.
For group practicesShorter, more frequent visits mixed with therapy sessions — each one followed through to the deposit.
For psychiatryAlso built for psychologists, LPCs and LCSWs, marriage & family therapists, and telehealth practices. See all specialties.
Pricing
Every option includes the full Remitra system. The only question is how much of the work you want us to do.
What you get
Every option includes everything in Remitra — no surprise add-ons, no per-user fees.
01 Software
You (or your staff) do the billing, with clear tools.
Your team does the billing and books.
Book a demo02 Billing
We do the billing. You see exactly what's happening.
Everything in Software, plus:
03 Billing + Books
We do the billing and the books. You get a monthly sit-down.
Everything in Billing, plus:
Billed monthly in USD. Discount for an annual software subscription.
For your accountant or biller
Forward this page to your accountant or billing team — everything they'll want to check is below.
Most platforms hand you a billing system and leave you to match it to separate accounting software. At month-end one team exports CSVs, another hand-keys entries from the 835, and neither set of books ties out. Remitra carries every claim, ERA, write-off, and patient payment all the way into your general ledger, with bank reconciliation against the GL.
Notes are built on a modern rich-text editor — the same kind of engine behind Notion-style documents — so the cursor goes where you expect, formatting works the first time, and there are no pop-up mazes.
Questions
Remitra is billing and bookkeeping for mental health practices. It follows every session from the claim to the bank deposit, so you can see what you billed, what you've been paid, and what's still missing, in plain English.
Outpatient mental health practices that bill insurance: solo therapists, group practices, psychologists, psychiatrists and psychiatric NPs, LPCs, LCSWs, and marriage and family therapists, including telehealth practices. It's also built for whoever handles the billing, whether that's the owner, a spouse, or an office manager.
It can. Remitra includes scheduling, clinical notes, claims, client payments, and the books in one system, so a signed note becomes a claim and the insurance payment lands in your books without re-typing anything.
Not for day-to-day bookkeeping. Remitra keeps a general ledger, matches it to your bank, and produces an income statement and balance sheet. If your accountant prefers their own system, Remitra exports to QuickBooks Online, Xero, or CSV.
Yes. With the Billing option, our team sends your claims, records what insurance paid, chases denials, and handles client bills. With Billing + Books, we also keep your books and close each month. Or use the Software option and do it yourself.
Remitra is built with HIPAA safeguards: role-based access, required two-factor sign-in, encryption, and audit logs that can't be edited. We sign a Business Associate Agreement with every practice before handling its patient data (how we protect data). Remitra is in private preview, so demos use sample data.
It depends on which option you choose and how much you bill. There are no per-user fees and setup is included. See the pricing page for what each option includes, and book a demo call for a quote.
30 minutes · Free · No commitment
Book a short video call. We'll learn how billing works at your practice today, and show you how Remitra follows every session all the way to your bank.
Opens Google Calendar in a new tab. No client data needed — we use sample data.